Write a letter stating that someone lives with you

Are they requesting information about other household members, i. Address document for utility services: If you need to avail of vital services like electricity, gas, telephone and water connections, one needs to show a proof of address.

Sometimes address proof serves as an id proof of the person. Request a Release From Your Tenant Once you know exactly which information you're asked to provide, ask your tenant to give permission, in writing, for you to share their personal information.

Sincerely, Signature, date Tenant's typed full name and date This document is formatted as correspondence sent by your tenant to you, so be sure this letter is addressed accordingly and written in a formal business format.

As per the terms of the lease, Mr. The latter provides your endorsement of the tenant's personality, ethics, and values. If you don't have legal services on retainer to assist you in drawing up documents, you can send your tenant a simple authorization letter such as this to clearly specify the information you're allowed to divulge: Dear Landlord : I, tenant's full name allow landlord's full name or name of agency to provide their responses to the following questions to name of recipient or to concerned parties i.

Proof of residency letter from family member sample

Laying the Groundwork In your case, the tenant requested that you provide them with the letter which they will then present to the necessary persons. Make sure your bases are covered. Hint: It usually isn't. As per the terms of the lease, Mr. Sincerely, Your Signature, Date Your Typed Full Name, Date Note that in the above letter which, again, is only roughly formatted , you do not indicate whether or not your tenant pays his rent in a timely fashion. Now more than ever, unauthorized sharing of sensitive information is cause for legal action; you have an ethical duty to protect your tenant's information, and it's in your best interest to protect yourself and your rental business from an expensive lawsuit. Don't embellish the facts, guess, or offer your opinion unless it's specifically requested, and only then when it's in your best interest to do so. Nor do you say "to my satisfaction" or "to the best of my knowledge".

There is a number of reasons why your tenant needs to produce proof of residence. All important details should be provided in the address proof letter such as legal name, full address, duration of stay.

Letter stating i pay rent

This makes the letter easy to read and professional in appearance. Address document for utility services: If you need to avail of vital services like electricity, gas, telephone and water connections, one needs to show a proof of address. Join us for access to the widest collection of letter templates and rental industry information! Nor do you say "to my satisfaction" or "to the best of my knowledge". The latter provides your endorsement of the tenant's personality, ethics, and values. Request a Release From Your Tenant Once you know exactly which information you're asked to provide, ask your tenant to give permission, in writing, for you to share their personal information. Things You Will Need Computer and printer Tips Check the date on the lease agreement if you can't remember exactly when your tenant moved in. He resides with his wife and two minor children, and is named as the responsible tenant on the lease. Are they requesting information about other household members, i. Each of these documents has its own set of considerations and providing more information than what's requested for a proof of residence letter can leave you liable to both the tenant and to the party receiving the letter. Now more than ever, unauthorized sharing of sensitive information is cause for legal action; you have an ethical duty to protect your tenant's information, and it's in your best interest to protect yourself and your rental business from an expensive lawsuit. As a landlord who deals with any number of tenants, you'll find yourself stepping in to resolve squabbles, filling out paperwork and referrals, wrangling contractors, and marketing your property to your ideal tenants. Proof of address or residency letter can be used as ID proof for identity and for passport as well.

Amount of rent paid each month Ages and number of household members Who is listed as the responsible party on the lease Which household members are acknowledged on the lease I do not issue permission for sharing any information beyond what is specified above.

If you don't know the person's name, you can use a generic salutation.

proof of residency letter from landlord

Warning Never give out any personal information on your tenant without permission, such as income, marital status, age or other details. Laying the Groundwork In your case, the tenant requested that you provide them with the letter which they will then present to the necessary persons.

proof of residency letter pdf

He resides with his wife and two minor children, and is named as the responsible tenant on the lease.

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How to Write a Proof of Residence Letter for a Tenant